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Exchange Online Archive

Exchange Online Archive ->->->->

Exchange Online Archive

Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually.

You can archive one or more selected messages by clicking the Backspace key. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key.

Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon.

If you're using a Microsoft 365, Exchange, Exchange Online, or account, you cannot change the location to which your archived items are moved. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.

Hi TonyDo you know if the 1.5tb limit also applies to the recoverable storage limit of the archiveI can see legal firms easily hitting this with legal hold requirements and 3rd party archiving solutions that delete the email once filed to the 3rd party solution but legal hold retaining the item for the legal hold retention period.

I can certainly search my archive mailbox (which is an auto-expanding archive) with Outlook desktop (click to run version). You do need a recent version. See -us/microsoft-365/compliance/autoexpanding-archivingview=o365-worldwide#outlook-requirements-for-accessing-items-in-an-auto-expanded-archive

An Outlook online archive mailbox can store older email messages where they won't occupy space in your primary mailbox. This specialized mailbox appears alongside your other mailbox folders in Outlook.

An administrator enables your archive mailbox and also sets the policies that control when emails will be moved to archive and how long they will be saved there for you. Additionally, you may be able to modify the standard policy settings to further manage the size and performance of your primary mailbox. And, if enabled, you can manually move or set rules to auto-move messages to the online archive.

The local archive can still be useful in some cases. For example, some of our folders might have data about old projects. The projects already ended and we don't need the data in our mailbox. We can archive it to a local file and store it in the secure location

If we have these licenses we'll receive auto-expanding archive. Its initial size will be 100GB. When the archive mailbox reaches the quota, additional 100GBs will be added. It doesn't require contacting Microsoft (that was the case in the past).

Using journaling, transport rules, or auto-forwarding rules to copy messages to an Exchange Online mailbox for the purposes of archiving is not permitted. A user's archive mailbox is intended for just that user. Microsoft reserves the right to deny additional archive storage space in instances where a user's archive mailbox is used to store archive data for other users or in other cases of inappropriate use.

Archiving will start as soon as the archive mailbox is enabled. It requires a proper archive policy. Administrators don't need to define such a policy. There's a default one, which archives all items older than 2 years.

Do not worry if the items are not moved to the archive automatically. Archiving process is not designed to start automatically. The server-side process for archiving runs at least every seven days. Here's the technical reference for that.

Each Office 365 email enabled account features an Online Archive mailbox. An archive mailbox is a specia

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